Agenda

Staffordshire and Stoke-on-Trent Joint Archives Committee - Thursday 23rd June 2022 10:30am, CANCELLED

Venue: White Room, County Buildings, Stafford. View directions

Contact: Chantelle Denham Email: chantelle.denham@staffordshire.gov.uk

Items
No.	Item
1.	Apologies View the background to item 1.
2.	Declarations of Interest in accordance with Standing Order 16 View the background to item 2.
3.	Minutes of the meeting held on 3 March 2022 PDF 144 KB View the background to item 3.
4.	Joint Archive Service - 2021/22 Final Outturn and Predicted Outturn 2022/23 PDF 182 KB View the background to item 4. Joint report of the Director of Corporate Services (Staffordshire County Council) and the Director of Strategy and Resources (Stoke-on-Trent City Council).
5.	Staffordshire and Stoke on Trent Archive Service and Staffordshire Archives and Heritage Service: Annual Report PDF 136 KB View the background to item 5. Joint report of Deputy Chief Executive and Director of Families and Communities (Staffordshire County Council) and Director of Strategy and Resources (Stoke-on-Trent City Council) Additional documents: Appendix 1 Annual Report 2021-22 FINAL , item 5. PDF 4 MB Appendix 2 A&H Risk Register 2022 , item 5. PDF 441 KB
6.	Staffordshire History Centre Project - Update PDF 160 KB View the background to item 6. Joint report of Deputy Chief Executive and Director for Families and Communities (Staffordshire County Council) and Director of Strategy and Resources (Stoke-on-Trent City Council) Additional documents: Appendix 1 SHC Update Public Access Model Workflow , item 6. PDF 360 KB Appendix 2 SHC Update Public Access Model Supporting Documents , item 6. PDF 331 KB Appendix 3 SHC Update Branding , item 6. PDF 2 MB
7.	Staffordshire and Stoke on Trent Archive Service and Staffordshire Archives and Heritage Service: Volunteer Policy Review PDF 150 KB View the background to item 7. Joint report of Deputy Chief Executive and Director of Families and Communities (Staffordshire County Council) and Director of Strategy and Resources (Stoke-on-Trent City Council) Additional documents: Appendix 1 STAFFORDSHIRE AND STOKE ON TRENT ARCHIVE SERVICE VOLUNTEER POLICY , item 7. PDF 150 KB Appendix 2 Staffordshire History Centre Volunteer Agreement , item 7. PDF 362 KB Appendix 3 Volunteer Best Practice Guidelines , item 7. PDF 91 KB
8.	Staffordshire and Stoke on Trent Archive Service and Staffordshire Archives and Heritage Service: Joint Collections Statement PDF 144 KB View the background to item 8. Joint report of Deputy Chief Executive and Director of Families and Communities (Staffordshire County Council) and Director of Strategy and Resources (Stoke-on-Trent City Council) Additional documents: Appendix 1 Joint Collections Statement May 2022 , item 8. PDF 138 KB
9.	Date of next meeting View the background to item 9. Thursday 10 November 2022, 10.30 am, venue to be confirmed.
10.	Exclusion of the public View the background to item 10. The Chairman to move:- “That the public be excluded from the meeting for the following items of business which involve the likely disclosure of exempt information as defined in the paragraphs of Part 1 of Schedule 12A (as amended) of the Local Government Act 1972 indicated below”. PART TWO (All reports in this section are on pink paper)
11.	Exempt minutes of the meeting held on 3 March 2022 View the reasons why item 11. is restricted View the background to item 11. (exemption paragraphs 2 and 3)
12.	Relocation of Stoke-on-Trent City Archives View the background to item 12. (exemption paragraphs 2 and 4) Exempt Joint oral report of Deputy Chief Executive and Director of Families and Communities (Staffordshire County Council) and Director of Strategy and Resources (Stoke-on-Trent City Council)