Agenda

Staffordshire and Stoke-on-Trent Joint Archives Committee - Thursday 3rd March 2022 10:00am

Venue: Conference Room, 4th Floor, Civic Centre, Glebe Street, Stoke-on-Trent, ST4 1HH

Contact: Chantelle Denham Email: chantelle.denham@staffordshire.gov.uk

Items
No.	Item
1.	Apologies
2.	Declarations of Interest in accordance with Standing Order 16
3.	Minutes of meeting held on 11 November 2021 PDF 127 KB View the background to item 3.
4.	Predicted Outturn 2021/22 and 2022/23 Revenue Budget PDF 138 KB View the background to item 4. Joint report of the Director of Corporate Services (Staffordshire County Council) and Director of Strategy and Resources (Stoke-on-Trent City Council) Additional documents: Appendix 1 - Forecast Outturn 2021 22 , item 4. PDF 58 KB Appendix 2 - Archives Reserves , item 4. PDF 56 KB Appendix 3 - Budget 2022 23 , item 4. PDF 54 KB
5.	Review of Joint Agreement PDF 104 KB Joint report of the Deputy Chief Executive and Director for Families and Communities (Staffordshire County Council) and Director of Strategy and Resources (Stoke-on-Trent City Council) Additional documents: 4740395 - Joint Archive Committee Agreement dated 06.07.2021 , item 5. PDF 667 KB
6.	Staffordshire History Centre Project - Update PDF 130 KB Joint report of Deputy Chief Executive and Director for Families and Communities (Staffordshire County Council) and Director of Strategy and Resources (Stoke-on-Trent City Council) Additional documents: Appendix 1 SHC key decisions 3.3.2022 , item 6. PDF 242 KB Appendix 2 Access during temporary closure of Staffordshire Record Office , item 6. PDF 70 KB
7.	Predicted Performance Outturn 2021/2022 PDF 120 KB Joint report of Deputy Chief Executive and Director for Families and Communities (Staffordshire County Council) and Director of Strategy and Resources (Stoke-on-Trent City Council) Additional documents: Appendix 1 Archives Heritage Service Delivery Plan 2021 predicted outturn , item 7. PDF 170 KB
8.	Disposals from Staffordshire Archive Collections PDF 97 KB Joint report of Deputy Chief Executive and Director for Families and Communities (Staffordshire County Council) and Director of Strategy and Resources (Stoke-on-Trent City Council) Additional documents: Appendix 1 - Appraisal and disposal assessment C-C-L , item 8. PDF 72 KB Appendix 2 - Appraisal and disposal assessment 735pt , item 8. PDF 62 KB
9.	Date of Next Meeting Thursday 23 June 2022, Time and Venue to be confirmed
10.	Exclusion of the Public The Chairman to move:- “That the public be excluded from the meeting for the following items of business which involve the likely disclosure of exempt information as defined in the paragraphs of Part 1 of Schedule 12A (as amended) of the Local Government Act 1972 indicated below”. PART TWO (All reports in this section are on pink paper)
11.	Exempt minutes of meeting held on 11 November 2021 (exemption paragraphs 2 and 3) View the reasons why item 11. is restricted View the background to item 11. (exemption paragraphs 2 and 3)
12.	Relocation of Stoke-on-Trent City Archives (exemption paragraphs 2 and 4) (exemption paragraphs 2 and 4) Exempt Joint oral report of Deputy Chief Executive and Director of Families and Communities (Staffordshire County Council) and Director of Strategy and Resources (Stoke-on-Trent City Council)