Issue - meetings

Joint report of the Director of Corporate Services (Staffordshire County Council) and Director of Strategy and Resources (Stoke-on-Trent City Council)

The Committee considered a joint report of the Director of Corporate Services (Staffordshire County Council) and Director of Strategy and Resources (Stoke-on-Trent City Council) giving details of the predicted outturn for the Joint Archives Service for 2021/22 and proposed 2022/23 net revenue budget.

Members noted that a spend of £572,000 was predicted against an approved budget of £753,000. The latest forecast was for an overall breakeven position for 2021/22 year as follows:- (i) Core Services - £28,000 underspend; (ii) Staffordshire County Council Sites and Public Services - £5,000 underspend and; (iii) Stoke-on-Trent Sites and Public Services – £28,000 underspend. It was assumed that the underspend for both Councils would be transferred to their respective reserves at year end to provide, overall, for a breakeven budget.   

It was reported that the General Reserve had a current balance of £365,000, The Archive Acquistion Reserve held a balance of £58,000 and the Art Fund Grant (Minton) a balance of £10,000.

For 2022/23 the Joint Archives Service Revenue budget was reported to be £800,000, made up of £581,000 from Staffordshire County Council and £219,000 from Stoke-on-Trent City Council.

RESOLVED –

(a) That the report be received and noted.

(b) That the 2022/23 Joint Archive Service net Revenue Budget be approved.

Joint report of the Deputy Chief Executive and Director of Families and Communities (Staffordshire County Council) and Director of Housing and Community Services (Stoke-on-Trent City Council)

The Committee considered a joint report of the Deputy Chief Executive and Director for Families and Communities (Staffordshire County Council) and Director for Housing and Community Services (Stoke-on-Trent City Council) giving details of the predicted outturn for the Joint Archives Service for 2020/21 and proposed 2021/22 net revenue budget (schedule 3 to the signed minutes).

Members noted that a spend of £777,152 was predicted against an approved budget of £613,830 which resulted in an estimated overall overspend of £162,322 comprising:- (i) Core Services - £71,000; (ii) Staffordshire County Council Sites and Public Services - £92,000 and; (iii) Stoke-on-Trent Sites and Public Services – (£56,000). However, Staffordshire County Council had confirmed they would fund the overspend in the event that it materialised at the year end.     

With regard to the General Reserve, the current balance was £204,830 (which included a receipt of £1,364 from the New Burdens Fund and an outlay of £4,000 towards the Development Phase of the Staffordshire History Centre Project following the successful Round 1 Bid).

They also noted the predicted balances in the Joint Archives Reserves ie:-  (i) General Reserve - £107,059; (ii) Acquisition Reserve - £57,542 and; (ii) Art Fund Grant - £0. 

With regard to 2021/22, the Joint Archives Service budget was £607,720 comprising £399,520 or 66% from the County Council and £208,200 or 34% from the City Council.

RESOLVED – (a) That the report be received and noted.

(b) That the 2021/22 Joint Archive Service net Revenue Budget be approved.