Decision details

Framework Agreement - Tarmac

Decision Maker: Cabinet

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

The framework is to provide Staffordshire County Council (and/or any partners who access this framework) with an agreed schedule of work rates to provide for the Supply, Installation, Repairs and Maintenance of Tarmacadam, and other Surfaces on Council owned buildings and grounds mainly within Staffordshire. The scope of the agreement also includes for, as a minimum, playground/surface markings, playgrounds, car parks, sports courts, pedestrian ways, traffic routes and associated fixed equipment (e.g. benches, canopies, lighting, charge points etc).

Decisions:

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“As a county council, we continue to innovate and develop our services in line with our strategic plan. This means managing our property assets effectively and making improvements where needed.

 

Our current Tarmacadam framework agreement began in 2019 and is due to expire in May 2023. Now is the right time to take a look at this agreement and determine whether it is still fit for purpose, and whether improvements to the framework can be made.”

 

Mark Deaville, Cabinet Member for Commercial Matters

 

Reasons for the Decision – To seek Cabinet approval to undertake a procurement exercise to procure a framework agreement for supply, installation, repairs and maintenance of Tarmacadam and other surfaces via an agreed schedule of rates.

 

Decision – (a) That it be agreed that officers undertake a procurement exercise in compliance with the requirements of the Public Contract Regulations 2015 (the “Regulations”) for the Framework Agreement for the supply, installation, repairs and maintenance of Tarmacadam and other surfaces (the “Framework Agreement”).

 

(b) That following the procurement process the successful suppliers be appointed to the Framework Agreement for the period 1st June 2023 to 31st May 2027.

 

(c) That it be noted that any contractual agreements in terms of the framework agreement and subsequent call-offs will be approved in accordance the council’s Procurement Regulations.

Report author: Lee Wells

Publication date: 15/12/2022

Date of decision: 14/12/2022

Decided at meeting: 14/12/2022 - Cabinet

Effective from: 21/12/2022

Accompanying Documents: