Decision details

IA2609 Framework for Responsive Property Maintenance and Day Works

Decision Maker: Cabinet

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

The objective of the report is to establish approval for the contract award to a framework for low value reactive property maintenance works/services for Staffordshire County Council buildings. For the period 01 June 2022 until 31st May 2025 with a 12 month extension to 31st May 2026 following a open tendering process. The reactive agreement shall both support and dovetail into the existing Planned Maintenance / Minor Works framework agreement (ref IA1750) which tends to operate at project values greater than £5,000. There is a constant need to deploy much smaller organisations to attend to the most basic of property maintenance for values of work much less than £5,000.

Decisions:

“This process allows us to employ a range of suppliers to carry out planned property maintenance and repairs at buildings, including schools and libraries, across the county, while obtaining best value for money.

 

Having a long-term relationship with approved suppliers enables us to maintain standards and save time by avoiding the need to advertise and manage multiple project tenders each year.”

 

Cllr Mark Deaville, Cabinet Member for Commercial Matters

 

Reasons for the Decision – To consider proposals for the procurement of a framework agreement for the provision of Responsive Property Maintenance and Dayworks.

 

Decision – (a) That Staffordshire County Council (the “Council”) undertakes a procurement in line with the Public Contract Regulations 2015 (the “Regulations”) to procure Framework Agreement for the provision of Responsive Property Maintenance and Dayworks.

 

(b) That, following the procurement process, the successful suppliers be appointed to the Framework Agreement for the period 1st June 2022 to 31st May 2025 and that, dependent on the quality of their delivery, the 12-month service extension be implemented to a final contract end date of 31st May 2026.

 

(c) That it be noted that the framework agreement and subsequent call off contracts will be entered into in accordance with the Council’s procurement regulations.

Report author: Sharon Bowers

Publication date: 16/12/2021

Date of decision: 15/12/2021

Decided at meeting: 15/12/2021 - Cabinet

Effective from: 22/12/2021

Accompanying Documents: