Agenda and draft minutes

Pensions Board
Friday, 15th March, 2019 1.00 pm

Venue: Ivanovo Room - County Buildings. View directions

Contact: Mike Bradbury  Email: michael.bradbury@staffordshire.gov.uk

Items
No. Item

12.

Apologies

13.

Declarations of Interest

Minutes:

There were no declarations of interest on this occasion.

14.

Minutes of the Meeting held on 18 December 2018 pdf icon PDF 106 KB

Minutes:

The Board discussed the minutes of the meeting held on 18 December and agreed to amendments under item 4: “Matters arising from” as follows:

 

·         The deletion of the words “and requested that both internal and external audit report in relation to the Pool be shared with the Board” 

·         That under the resolution the word “Pool” be replaced with “Pension Fund”.

 

RESOLVED – That subject to the above amendments, the minutes of the meeting held on 18 December 2018 be approved and signed by the Chairman

 

15.

Matters arising from the Pensions Committee Meeting:

·       Pensions Committee – Minutes of the meeting held on 18 December 2018

·       Pensions Committee – 15 March 2019

Minutes:

That there were no matters arising on this occasion.

16.

Staffordshire Pension Board - Succession Planning pdf icon PDF 130 KB

Minutes:

The Board received a report of the Chairman on Succession Planning which had been prepared due to the current vacancies on the Board and as three Board members’ term of office was due to expire in October 2019. The Chairman indicated that the Constitution allows for a maximum of seven members; three Employer Representatives and three Scheme Member Representatives. The seventh member is undefined, but the Act allows for an Independent Chair to be appointed, although this had not been exercised in Staffordshire.

 

It was reported at the meeting that the scheme manager was proposing to extend the Chairman’s term of office for up to 12 months. The scheme manager also reserved the right to extend the term of office of the other two retiring members for a period of six months should sufficient progress not be made in relation to the appointment of new representatives.

 

The secretary was tasked with seeking a nomination from the appropriate representative body in respect of the appointment of an elected member representative on the Board.

 

RESOLVED – (a) That the report be received.

 

(b) That nominations be sought form the Scheme Employers for two “officers of a scheme employer” representatives.

 

(c) That one nomination is sought from the appropriate body representing Staffordshire District Councils for the “elected local authority Councillor” representative.

 

(d) That an advert be placed in an appropriate publication(s) seeking expressions of interest for one active or deferred scheme member.

 

17.

Dates of Future Meetings

·   28 June 2019

·   12 July 2019 (Joint training with the Pensions Committee)

·   27 September 2019

·   8 November 2019 (Joint training with the Pensions Committee)

·   17 December 2019

·   27 March 2020

Minutes:

RESOLVED – That the dates of future meetings be noted.

18.

Exclusion of the Public

The Chairman to move:

 

‘That the public be excluded from the meeting for the following items of business which involve the likely disclosure of exempt information as defined in the paragraph of Part 1 of schedule 12A of the Local Government Act 1972 indicated below’

 

PART TWO

 

Minutes:

RESOLVED – That the public be excluded from the meeting for the following items of business which involve the likely disclosure of exempt information as defined in the paragraph on Part 1 of schedule 12A of the Local Government Act 1972 indicated below.

19.

Exempt Minutes of the Meeting held on 18 December 2018

(Exemption paragraph 3)

Minutes:

(Exemption paragraph 3)

20.

Exempt matters arising from the Pensions Committee

(Exemption paragraph 3)

 

·       Pensions Committee – Exempt Minutes of the meeting held on 18 December 2018

·       Pensions Committee – 15 March 2019

 

Minutes:

(Exemption paragraph 3)

21.

Pension Fund Governance (Follow Up) Final Audit Report 2017/18

(Exemption paragraph 3)

Minutes:

(Exemption paragraph 3)