Agenda and minutes

Pensions Board
Friday, 21st October, 2016 1.00 pm

Venue: Drawing Room, Judges House, County Buildings, Martin Street , Stafford, ST16 2LH. View directions

Contact: Mike Bradbury  Email: michael.bradbury@staffordshire.gov.uk

Items
No. Item

13.

Apologies

Minutes:

Apologies had been received from Tim Legge

14.

Declarations of Interest

Minutes:

There were no declarations of interest for this meeting

15.

Minutes of the Meeting held on 15 July 2016 pdf icon PDF 129 KB

Minutes:

The minutes of the previous meeting were signed as a correct record.

 

A discussion took place regarding the training plan for Board members and the trustee toolkit on the Pensions Regulator website. The Board members were required to ensure that they have undertaken sufficient training to fulfil their role and it had been agreed that they would complete the toolkit as a part of this. It was agreed that Board members would provide a progress update in December followed by proof of completion of the toolkit to the 17 March 2017 Board meeting.

16.

Pensions Committee and Pensions Panel - Matters Arising

Minutes:

The Board receive background papers to previous meetings of the Pensions Committee and Pensions Panel to aid them in their scrutiny of the governance and administration of the Staffordshire Pension Fund. Recent meetings had been observed by Board representatives. There were no issues of concern reported.

 

Reference was made to the vacancy on the Board for a Trade Union representative. The administration team had made contact with the Trade Unions to ask for nominations and would update the Board when they received a response. The Chairman was keen to ensure full membership at the earliest possible date.

17.

Dates of Future Meetings

·         Friday, 9 December 2016 at 1:00 pm

·         Friday, 17 March 2017 at 1:00 pm

Minutes:

The dates of future meetings were agreed as follows:

  • Friday 9 December 2016
  • Friday 17 March 2017

 

The Board was informed that Lian Stibbs, Access Manager, had been invited to the next meeting to provide training on Freedom of Information requests and Data Protection, as the Board were required to have knowledge of both.

Aon Hewitt, had recently carried out an independent health check of the Staffordshire Pension Fund’s arrangements to ensure compliance with Code of Practice 13 in line with the requirements of the Pensions Regulator. Officers had received the preliminary results which were positive. The full results together with an action plan would be presented at a future meeting of the Pensions Committee and Pensions Board.

The administration team and Board members had received a self-assessment questionnaire from the Pensions Regulator and the results of this had also been positive.

18.

Exclusion of the Public

 

The Chairman to move:-

 

‘That the public be excluded from the meeting for the following items of business which involve the likely disclosure of exempt information as defined in the paragraphs of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended) indicated below’.

 

 

 

 

PART TWO

 

(All reports in this section are on pink paper)

 

Minutes:

RESOLVED - That the public be excluded from the meeting for the following items of business which involve the likely disclosure of exempt information as defined in the paragraphs of Part 1 of schedule 12A of the Local Government Act 1972 indicated below:

19.

Pensions Committee and Pensions Panel - Exempt Matters Arising (exemption paragraph 3)

(Exemption paragraph 3)

20.

Internal Audit Report - Matters Arising (exemption paragraph 3)

(Exemption paragraph 3)

 

A copy of the report is attached