Agenda and minutes

Charities and Trusts Committee
Tuesday, 14th June, 2016 10.00 am

Venue: Dining Room, County Buildings

Contact: Philippa Salmon  Email: philippa.salmon@staffordshire.gov.uk

Items
No. Item

1.

Apologies

Minutes:

As both the Chairman and Vice-Chairman of the Committee had submitted apologies for non-attendance, a vote was taken for the appointment of  a Chairman for the duration of the meeting.

 

RESOLVED – That Ian Lawson act as Chairman for this meeting of the Charities and Trusts Committee.

2.

Declaration of Interests

Minutes:

There were no declarations of interest on this occasion.

3.

Minutes of the previous meeting held on 5 February 2016 pdf icon PDF 95 KB

Minutes:

RESOLVED – That the minutes of the meeting held on 5 February 2016 be confirmed and signed by the Chairman.

4.

Report on items relating to trust land generally including that at the Chetwynd Centre and the Nicolson institute pdf icon PDF 279 KB

Additional documents:

Minutes:

The Team Leader and Senior Solicitor informed the Committee that the Strategic Projects - Directorate Support officer had attended the meeting to give Members a more general overview of the overall property portfolio falling within the remit of the Committee and to advise on impending decisions which they would need to take. The Committee was informed that the Collegiate was currently going through a period of change and there would be no new Year 12 intake at the Chetwynd Centre in September 2016, which would leave only Year 13 students in the building from the start of the 2016/17 academic year. Members were advised that the Chetwynd Centre was in need of significant investment to maintain the building and that in view of proposal that the Collegiate will vacate the building in the Summer of 2017, a decision needed to be taken on whether to dispose of the building, with the monies from the sale being utilised to further the education of the 14-19 years age group. The Committee was advised that, if they chose to dispose of the Chetwynd Centre, it would be advisable to test the markets now, before the building was vacated and additional cost were incurred in maintaining the security of the building. The Committee agreed that the practical response would be to dispose of the building and that the Strategic Projects - Directorate Support officer be appointed to provide on-going practical and commercial advice and support to the Committee in relation to the disposal of the Chetwynd Centre and other properties falling within the remit of the Committee. The Strategic Projects - Directorate Support officer agreed to report back to the Committee on progress and any interest created in the markets.

 

The Committee were informed that in order to facilitate the temporary use of the Chetwynd Centre by Flash Lea School, improvements and changes had been made to the building to ensure that it was suitable for the education of children. Once Flash Lea School vacate the building, there was an obligation for the building to be reinstated to the condition prior to the School’s occupation. The Strategic Projects - Directorate Support officer advised that if the building was to be sold, there would be no benefit to the building being reinstated to the condition prior to the school’s occupation. The Committee agreed that the building would not need to be reinstated after Flash Lea School vacate the property.

 

The Strategic Projects - Directorate Support officer updated the Committee regarding a buildings falling within the Committee’s remit which was currently leased to the Landau Forte Academy, QEMS in Tamworth. Members were informed that three buildings on the site were the subject of a lease which was due to end in August 2016. The Academy had contacted officers and wanted to engage in discussion regarding the future of the buildings. Only two out of the three buildings were currently in use by the Academy and the empty building was in a state of disrepair. The County  ...  view the full minutes text for item 4.

5.

Exclusion of the Public and Press

The Chairman to move:-

 

“That the public be excluded from the meeting for the following items of business which involve the likely disclosure of exempt information as defined in the paragraphs of Part 1 of Schedule 12A (as amended) of the Local Government Act 1972 indicated below”.

 

 

PART TWO

(reports in this section are exempt)

Minutes:

The Chairman to move:-

 

“That the public be excluded from the meeting for the following items of business which involve the likely disclosure of exempt information as defined in the paragraphs of Part 1 of Schedule 12A (as amended) of the Local Government Act 1972 indicated below”.

6.

Exempt Minutes of the previous meeting held on 5 February 2016

Minutes:

RESOLVED – That the exempt minutes of the meeting held on 5 February 2016 be confirmed and signed by the Chairman.