Agenda and minutes

Charities and Trusts Committee
Monday, 1st July, 2019 10.00 am

Venue: Members Library, County Buildings, Martin Street, Stafford. View directions

Contact: Zach Simister  Email: zachary.simister@staffordshire.gov.uk

Items
No. Item

59.

Apologies

60.

Declaration of Interests

Minutes:

There were no declarations of interest on this occasion.

61.

Minutes of the previous meeting held on 4 June 2019 pdf icon PDF 113 KB

Minutes:

Mr Greatorex requested that the minutes be amended to reflect that he was only present for the Landau Forte Academy update item.

 

Mr Hussain advised that he submitted apologies to the previous meeting and requested that it be recorded in the minutes.

 

RESOLVED – That subject to the above amendments, the minutes of the meeting held on 4 June 2019 be confirmed and signed by the Chairman.

 

62.

The Broom, Dosthill, Tamworth - Oral Update

Minutes:

The Committee received a request from the Dosthill and Two Gates Residents’ Association, in celebration of the Dosthill Women’s Institute’s 75th Anniversary to create a small Community Orchard in The Broom open space in Dosthill.

The Committee discussed that the request lacked the detail as to what exactly was being proposed to plant and the location of the Orchard. The Committee suggested that further detail regarding the proposals be sought before approval could be considered.

 

It was proposed by the Committee that subject to further detail being received, the Director of Corporate Services, in consultation with the Chairman of the Charities and Trusts Committee be given delegated authority to write to the Secretary of the Dosthill and Two Gates Residents’ Association to say that the Charities and Trusts Committee have no objection with their request.

 

The Committee also discussed the request from the Residents Association to erect a single set of Goal Posts at the Broom. The Committee queried who would be providing these Goal Posts and who would be responsible for the maintenance.

 

It was reported that Tamworth Borough Council were willing to provide the Goal Posts but were not willing to accept liability. It was suggested that a license could be put in place with the Residents Association detailing where the Goal Posts would be located, how would members be responsible for maintaining them.

 

It was proposed by the Committee that when the license has been completed, the Director of Corporate Services, in consultation with the Chairman of the Charities and Trusts Committee be given delegated authority approve the request to erect a single set of Goal Posts subject to the license satisfying the concerns of the Committee.

 

RESOLVED – That:

 

(a) subject to further detail being received, and deemed acceptable, the Director of Corporate Services, in consultation with the Chairman of the Charities and Trusts Committee be given delegated authority to write to the Secretary of the Dosthill and Two Gates Residents’ Association to say that the Charities and Trusts Committee have no objection with their request.

 

(b) the Director of Corporate Services, in consultation with the Chairman of the Charities and Trusts Committee be given delegated authority approve the request to erect a single set of Goal Posts subject to the license satisfying the concerns of the Committee subject to the license being completed and satisfying the Committees concerns.

 

63.

Public Liability insurance - Oral Update

Minutes:

The Committee were presented with a list for which they acted as trustee which did not currently have public liability insurance. It was reported that six sites had been identified which had no insurance and the Committee were advised that there were three types of insurance that they could look to purchase, Trustee insurance, Property insurance or General Public Liability insurance.

 

The Committee at the meeting held on 4 June 2019 requested that “the land not covered by public liability insurance be included in the County Council’s public liability insurance” It was advised that the excess for the County Council’s insurance was £250,000.

 

The Committee requested that the County Council cover this excess in the event of a claim.

 

RESOLVED – That the Committee request the land not covered by public liability insurance be included in the County Council’s public liability insurance and in the event of a claim, the County Council pay any excess.

 

64.

Exclusion of the Public and Press

The Chairman to move:-

 

“That the public be excluded from the meeting for the following items of business which involve the likely disclosure of exempt information as defined in the paragraphs of Part 1 of Schedule 12A (as amended) of the Local Government Act 1972 indicated below”.

 

 

PART TWO

(reports in this section are exempt)

Minutes:

RESOLVED – That the public be excluded from the meeting for the following items of business which involve the likely disclosure of exempt information as defined in the paragraphs of Part 1 of Schedule 12A (as amended) of the Local Government Act 2972 indicated below.

65.

Exempt Minutes of the previous meeting held on 4 June 2019

(Exemption paragraph 3)

Minutes:

RESOLVED – That the exempt minutes of the meeting held on 4 June 2019 be confirmed and signed by the Chairman.