Agenda and minutes

Annual Meeting, County Council
Thursday, 24th May, 2018 10.00 am

Venue: Council Chamber, County Buildings, Stafford. View directions

Contact: Mike Bradbury  Email: michael.bradbury@staffordshire.gov.uk

Media

Items
No. Item

1.

Election of the Chairman of the Council for the ensuing year

Additional documents:

Minutes:

Mr James moved, and Mr Wileman seconded, and it was:

 

RESOLVED – That Mr Michael Greatorex be elected Chairman of the County Council for the ensuing year.

2.

Declarations of Interest under Standing Order 16

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Minutes:

There were no declarations of interest on this occasion.

3.

Confirmation of the minutes of the Council meeting held on 22 March 2018 pdf icon PDF 357 KB

Additional documents:

Minutes:

RESOLVED – That the minutes of the meeting of the County Council held on 22 March 2018be confirmed and signed by the Chairman.

4.

Election of the Vice-Chairman of the Council for the ensuing year

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Minutes:

Mrs Wilson moved, and Mr B Williams seconded, and it was:-

 

RESOLVED – That Mrs Kath Perry be appointed Vice-Chairman of the County Council for the ensuing year.

5.

Chairman's Correspondence

The Chairman will mention a range of recent items of news which may be of interest to Members

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Minutes:

 

Former County Councillor Gwilym Roberts

 

The Council were informed of the death, on Thursday, 15 March 2018, of former County Councillor Gwilym Edffrwd Roberts.  Mr Roberts represented the Brereton and Ravenhill (Cannock Chase) County Electoral Division on the County Council between 1985 and 1993 and also between 2001 and 2009.

 

He served on a number of the Council’s Committees including the Highways Committee, Libraries, Arts and Archives Committee, Social Services Committee, Social Care Scrutiny Committee, Regeneration Scrutiny Committee, Corporate Policy Scrutiny Committee and the Pensions Committee. He also served as Chairman of the Audit Committee and the Resources Scrutiny and Performance Panel.

 

Prior to becoming a Member of the County Council, Mr Roberts served as Member of Parliament for Cannock between 1974 and 1983.

 

Mr Atkins, Mr Davis and Mr Winnington paid tribute to the contribution Mr Roberts had made during the time he served on the County Council, following which Members observed a one minute’s silence in his memory.

 

Chairman’s Civic Service

 

The Chairman extended an invitation to Members to attend the annual Civic Church Service which was to take place at St. Mary’s Church, Stafford on Sunday, 17 June commencing at 12:00 noon.

 

Microsoft UK Digital Skills Live Event

 

Members were informed that that Microsoft UK Digital Skills Live was in Stafford town centre.  Delivered in partnership with Microsoft UK and Staffordshire University, this was an exciting event for people of all ages and stages who were hungry to improve their digital skills.  The Digital Skills Programme aimed to provide everybody with free basic online skills, nurture young people's passion for computer science and provide essential training to businesses and IT professionals who need to develop their understanding of the cloud.  The Chairman encouraged all Members to go along to the event following the Council Meeting.

6.

Statement of the Leader of the Council pdf icon PDF 198 KB

The Leader will inform the Council about his work and his plans for the Council, and will give an overview of decisions taken by the Cabinet (and Portfolio Holders) since the previous meeting of the Council

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Minutes:

The Leader of the Council presented a Statement outlining his recent work since the previous meeting of the Council. 

 

Quarter 4 2017/18 Integrated Performance Report

(Paragraph 1 of the Statement)

 

Mrs Woodward, Mr Philip White and Mr Atkins referred to the important role played by Governors in helping to build strong schools and improving performance.  Mrs Woodward also encouraged Members to consider becoming a Governor of the school(s) in their area.  Mr Atkins also stressed the importance of community involvement in the management of schools.

 

Enlargement of St Stephens Primary School, Fradley and Baldwins Gate CE (VC) Primary School

(Paragraph 2 of the Statement)

 

Mrs Eagland and Mr Northcott expressed their support for the proposals to enlarge St Stephens Primary School, Fradley and Baldwins Gate CE (VC) Primary School.

 

Pothole Investment

(Paragraph 3 of the Statement)

 

Mrs Woodward expressed her concern at the time it was taking to repair some highway defects and the consequent dangers this could cause for motorists and cyclists.  Mr Smith added that, now that the winter was over, he was seeing tremendous improvements in the condition of the roads in his electoral division.  Mrs Fisher responded by indicating that where Members had concerns about potentially dangerous highway defects, she would be happy to look into those issues.  She added that there was currently around 10,000 potholes across the County and that, since 1 April, 3,000 repairs had been undertaken and that improvements were beginning to be seen.  Mr Atkins praised the work of the highway teams in dealing with the backlog of repairs and indicated that delays had occurred over the winter period due to the adverse weather conditions.

 

HS2 petitioning

(Paragraph 4 of the Statement)

 

Several Members expressed concern in relation to the timeliness and accuracy of information provided by HS2 and also indicated that the company was not listening to the concerns of the Council and local communities.  In response, Mr Winnington indicated that the following the petitioning in relation to Phase 2A, the select Committee had just issued its report.  He indicated that MPs had rejected calls for a longer tunnel between Whitmore Heath and Madeley, on the basis that it would cost too much. He added that the county council had petitioned the committee on 60 items, and had successfully secured changes elsewhere on the route in Staffordshire.  Mr Tittley referred the lorry routing during the construction phase of HS2 and the severe detrimental impact would have on road users and businesses particularly in the area around Fradley Park.  Mrs Eagland indicated that she had recently attended a meeting with representatives of HS2 and it was clear that the company had no understanding of the impact of the proposed works on local residents and businesses.  Mrs Hood also spoke about the impact of the proposed railhead near Stone which would see around 569 HGV movements per day along Yarnfield Lane.  Mr Colin Greatorex spoke about the importance of the construction traffic sticking to the designated routes and indicated that HS2  ...  view the full minutes text for item 6.

7.

Recommendations to the Council pdf icon PDF 369 KB

Additional documents:

Minutes:

(a)       Independent Remuneration Panel Appointment

 

Members were informed that the County Council was required to establish and maintain an Independent Remuneration Panel to provide advice and recommendations to the Council on its Members’ Allowances Scheme.

 

Leslie Trigg was appointed to the Independent Remuneration Panel in 2014 for a period of four years, which expired in March 2018.

 

The Independent Remuneration Panel currently had two members, appointed by the County Council in October 2017. The minimum number of people permitted to sit on the Independent Remuneration Panel was three and it was therefore recommended that the County Council agree that Leslie Trigg’s term of office be extended for a further period of 12 months.

 

It was also noted that the Council at its meeting on 12 October 2017, agreed “That the Audit and Standards Committee be requested to carry out a further recruitment exercise for IRP members in 2018.” This recruitment process was underway and Leslie Trigg’s experience would provide continuity to the Panel.

 

RESOLVEDThat the period of office for Leslie Trigg as a member of the Independent Remuneration Panel be extended for a further period of 12 months to 31 March 2019.

 

(b) Proposed Changes to the Constitution – Healthy Staffordshire Select Committee

 

Members were informed that the membership of the Healthy Staffordshire Select Committee comprised 13 County Council members and one member representative from each of the eight District and Borough Councils in Staffordshire. All had full voting rights. Historically the joint working arrangements were successful; however more recently, due to other time pressures, there had been a notable decline in the regularity of attendance of District and Borough members at meetings of the Committee.  The importance of local member representation at Healthy Staffordshire meetings had been discussed at a joint meeting of Staffordshire’s Council Leaders. That meeting requested a change to the terms of reference of the Select Committee to permit the appointment of substitute member level representation (with full voting rights) for the District and Boroughs.

 

Mrs Woodward expressed her support for the proposals and asked whether, in addition to the nominated member, the substitute member may also be permitted to attend meetings of the Healthy Staffordshire Select Committee as an official observer so as to aid continuity.  In response, Mr Atkins indicated that he would have no objections to this but it should be borne in mind that the relevant District/Borough Council would be responsible for the payment of their travelling allowances.

 

Mr Smith and Mrs Atkins indicated that those persons who were appointed as the nominated and substitute members must have sufficient time available to enable them to fulfil their roles as Members of the Committee.

 

The Council were also informed that where a NHS body or Health Service provider consulted more than one local authority’s health function about proposals for substantial development or variation of services, in accordance with Regulation 30 of ‘The Local Authority (Public Health, Health and Wellbeing Boards and Health Scrutiny) Regulations 2013, those local authorities were required to  ...  view the full minutes text for item 7.

8.

Annual Report on the Staffordshire Local Community Fund 2017 pdf icon PDF 755 KB

Report of the Director of Strategy, Governance and Change.

Additional documents:

Minutes:

RESOLVEDThat the annual report on the Staffordshire Local Community Fund 2017 be received.

9.

Committee Membership

To consider the appointment of the members to Committees on the nomination of Group Leaders.

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Minutes:

Mr Atkins moved, and Mr Alan White seconded, and it was:

 

RESOLVED – That the Members indicated below serve on the Committees indicated for the period up to the annual Council meeting in 2019:-

 

Corporate Review Committee

Charlotte Atkins

Jonathan Price

David Brookes

Ian Parry

John Francis

Martyn Tittley

Colin Greatorex 

Stephen Sweeney

Bob Spencer

David Williams

Johnny McMahon

Susan Woodward

Jeremy Oates

 

Prosperous Staffordshire Select Committee

Ron Clarke

Ian Parry

Tina Clements

Kyle Robinson

Keith Flunder

David Smith

Bryan Jones

Simon Tagg

Julia Jessel 

Bernard Williams

 

Safe and Strong Communities Select Committee

Ann Beech

Jason Jones

Mike Davies

Natasha Pullen

John Francis

Paul Snape

Syed Hussain

Conor Wileman 

Trevor Johnson

Mike Worthington

 

Healthy Staffordshire Select Committee

Charlotte Atkins

Kath Perry

Janet Eagland

Jeremy Pert

Phil Hewitt

Bernard Peters

Dave Jones

Carolyn Trowbridge

Alastair Little

Ross Ward 

Johnny McMahon 

Victoria Wilson

Paul Northcott

 

 

Planning Committee

Ben Adams

Alastair Little

David Brookes

Kath Perry

Ron Clarke

Kyle Robinsom

John Cooper

David Smith  

Alan Dudson

Paul Snape  

Keith James

Bob Spencer

Julia Jessel

Mike Worthington

Trevor Johnson

 

 

Pensions Committee

Ben Adams

Bob Spencer

Philip Atkins 

Mike Sutherland

Derek Davis

Stephen Sweeney

Ann Edgeller  

Martyn Tittley

Colin Greatorex

 

 

Audit and Standards Committee

David Brookes

Jeremy Oates

Mike Davies

Paul Northcott

Derek Davis

Martyn Tittley   

Colin Greatorex

Carolyn Trowbridge 

Michael Greatorex

Ross Ward

Jill Hood

Bernard Williams

Syed Hussain

Victoria Wilson

Ian Lawson

 

 

Corporate Parenting Panel

Gill Burnett

Jill Hood

Ron Clarke

Bryan Jones

Maureen Compton

Bernard Peters

Janet Eagland

Natasha Pullen

John Francis

Paul Snape       

Michael Greatorex

Mark Sutton    

Gill Heath

Carolyn Trowbridge

Phil Hewitt

 

 

Charities and Trusts Committee

Michael Greatorex

Kath Perry

Dave Jones

David Smith

Ian Lawson

 

 

 

Cabinet Members (9)

 

Leader of the Council – Philip Atkins        

 

Deputy Leader and Cabinet Member for   

Health, Care and Wellbeing – Alan White           

 

Cabinet Member for Finance – Mike Sutherland

 

Cabinet Member for Children and Young People           - Mark Sutton

 

Cabinet Member for Economic Growth – Mark Winnington

 

Cabinet Member for Commercial – Mark Deaville

 

Cabinet Member for Communities – Gill Heath

 

Cabinet Member for Learning and Employability – Philip White

 

Cabinet Member for Highways – Helen Fisher

 

           

Support Member with specific portfolio (1)

 

Adult Safeguarding – Gill Burnett

 

  

Cabinet Support Members to chair and lead the All Party Member Groups (4)

 

Innovation – Keith Flunder

 

Improvement – Simon Tagg

 

Community – Mike Davies

 

External Relationships – Alastair Little

 

Community Cabinet Support Members (8) to support the Cabinet Member for Communities

 

Cannock Chase – Phil Hewitt

 

East Staffordshire – Bernard Peters

 

Lichfield – Janet Eagland

 

Newcastle-under-Lyme – Trevor Johnson

 

South Staffordshire – Victoria Wilson

 

Stafford – Jeremy Pert

 

Staffordshire Moorlands – Ross Ward

 

Tamworth – Jeremy Oates

 

10.

Appointment of Chairmen and Vice-Chairmen of Committees and Panels

Additional documents:

Minutes:

Mr Atkins moved, and Mr Alan White seconded, and it was:

 

RESOLVED – That the under-mentioned be appointed as Chairman and Vice-Chairman of the Committees stated for the period up to the annual Council meeting in 2019:-

 

Corporate Review Committee

 

 

 

            Chairman

David Brookes

            Vice-Chairman

Stephen Sweeney

 

 

Prosperous Staffordshire Select Committee

 

 

 

            Chairman

Ian Parry

            Vice-Chairman

Julia Jessel

 

 

Safe and Strong Communities Select Committee

 

 

 

            Chairman

John Francis

            Vice-Chairman

Conor Wileman

 

 

Healthy Staffordshire Select Committee

 

 

 

            Chairman

Johnny McMahon

            Vice-Chairman

Paul Northcott

 

 

Planning Committee

 

 

 

            Chairman

David Smith

            Vice-Chairman

Ben Adams

 

Pensions Committee

 

 

 

            Chairman

Colin Greatorex

            Vice-Chairman

Ann Edgeller

 

 

Audit and Standards Committee

 

 

 

            Chairman

Martyn Tittley

            Vice-Chairman

Carolyn Trowbridge

 

Corporate Parenting Panel

 

 

 

            Chairman

Mark Sutton

            Vice-Chairman

Bryan Jones

 

Charities and Trusts Committee

 

 

 

            Chairman

Kath Perry

            Vice-Chairman

David Smith

 

 

11.

Appointment of members to Outside Bodies 2018/19

Additional documents:

Minutes:

Mr Atkins moved, and Mr Alan White seconded, and it was:

 

RESOLVED - That, subject to the reference to “Burnett, G” on pages 1 and 2 of the report being amended to read, “Jones, B” the nominations of the Leader of the Council, in consultation with the Political Group Leaders, on the appointment of members to Outside Bodies for 2018/19 be approved and that the Leader be authorised to make any changes to those appointments as may become necessary.

12.

Report of the Chairman of the Staffordshire Police and Crime Panel pdf icon PDF 182 KB

Additional documents:

Minutes:

RESOLVEDThat the report be received.

13.

Report of the Chairman of the Stoke-on-Trent and Staffordshire Fire and Rescue Authority pdf icon PDF 115 KB

Additional documents:

Minutes:

In moving consideration of the report, Mr Sweeney indicated that the Authority had received notification that, due to some technical issues, the process for transferring the governance function of the Fire Authority to the Police and Crime Commissioner had been delayed in that the Statutory Instrument which would give effect to the change would not now be lodged in Parliament in time to allow the original date of the 1st June 2018 to be achieved.

 

In response to a question from Mr Francis as to who would scrutinise the Police and Crime Commissioner on fire service related issues, Mr Sweeney indicated that the details of the new regulations were still awaited.

 

RESOLVEDThat the report be received.

14.

Questions pdf icon PDF 185 KB

Questions to be asked by Members of the County Council of the Leader of the Council, a Cabinet Member, or a Chairman of a Committee.  The question will be answered by the relevant Member and the Member asking the question may then ask a follow up question which will also be answered

Additional documents:

Minutes:

Mrs Trowbridge asked the following question of the Cabinet Support Member for Learning and Employability whose reply is set out below the question:-

 

Question

 

Would the Cabinet Support Member for Learning and Employability give me some reassurance that, now that Stafford Borough Council’s planning department are considering the proposal for 1500 houses, the new primary school for Burleyfields, scheduled for phase 2 of the development, will be open in time for the extra children this development will bring?

 

Reply

 

The County Council continues to work closely with Stafford Borough Council to support delivery of the adopted Plan for Stafford Borough.

 

One of three Strategic Development Location (SDL) in the town, the “West of Stafford” site is identified in Policy Stafford 3 (see pages 49 and 50 of the Plan).

 

Staffordshire’s School Organisation Team are responsible for delivering the county council’s statutory duty to secure sufficient school places and have identified the key requirements from the location, which includes:

 

a.      “xviii. A new primary school will be provided, and financial contributions to support additional capacity with new provision at existing secondary schools” (see page 50 of the adopted Plan).

 

The master plan for the SDL has been developed jointly with developers and land owners and Burleyfields is part of the SDL, promoted by Taylor Wimpey.

 

A new “2-FE” primary free school would eventually provide for up to 420 pupils, most likely opening in the mid-2020’s.

 

Already there is a sealed Section 106 agreement in place that will contribute to the cost of the new school and, in time, further S106 agreements will be made for provision of the school site and additional education contributions.

 

The new primary school is shown on the list of potentially 25 new free schools across the county to accommodate additional children as a result of new housing development.

 

Mrs Hood asked the following question of the Cabinet Member for Economic Growth whose reply is set out below the question:-

 

Question

 

Which elements of the proposed agreement between the County Council and HS2 Ltd, and how much of the £10 million that has been accepted by the council, are specifically directed towards mitigating the significantly detrimental environmental and economic effects of constructing and operating the Stone Railhead?

 

Reply

 

The Council has not been offered or accepted £10 million from HS2 Ltd.

 

The County Council petitioned and raised a number of objections to the HS2 Phase 2a Hybrid Bill. The Staffordshire community impacted by the scheme help shape the petition points and 7 specific requests concerning the Stone Railhead were included.

 

The County Council has received a number of assurances and undertakings from HS2 Ltd in response to the petition but is waiting on a decision from the Select Committee regarding the extension of the tunnel between Whitmore and Madeley.

 

The assurances and undertakings are available to view on the HS2 Ltd website and include mitigation measures directly associated with the Stone Railhead which were in response to our petitioning points.  ...  view the full minutes text for item 14.

15.

Petitions

An opportunity for Members to present and speak on petitions submitted by their constituents

Additional documents:

Minutes:

There were no petitions on this occasion.

 

16.

Exclusion of the Public

The Chairman of the Council will move the following motion so that the County Council can consider confidential business in private:-

 

“That the public be excluded from the meeting for the following items of business which involve the likely disclosure of exempt information as defined in the paragraphs of Part 1 of Schedule 12A (as amended) of the Local Government Act 1972 indicated below”.

 

 

PART TWO

(All reports in this section are on pink paper)

 

 

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