Agenda and draft minutes

Cabinet
Wednesday, 19th February, 2020 10.00 am

Venue: Oak Room, County Buildings, Stafford. View directions

Contact: Mike Bradbury  Email: michael.bradbury@staffordshire.gov.uk

Media

Items
No. Item

94.

Decision notice of the meeting held on 29 January 2020 pdf icon PDF 151 KB

Additional documents:

Minutes:

That the notes of the meeting held on 29 January 2020 be approved.

 

95.

Leader's Update

Oral report of the Leader of the Council

Additional documents:

Minutes:

That the oral report of the Leader of the Council giving an update on a range of issues including Storm Ciara, followed swiftly by Storm Dennis causing high winds and localised flooding; Staffordshire Day on May 1st; and the announcement from the Prime Minister on the go ahead of HS2; be noted.

 

96.

Minutes of the meeting of the Property Sub-Committee held on 5 February 2020 pdf icon PDF 119 KB

Additional documents:

Minutes:

That the minutes of the meeting of the Property Sub-Committee held on 5 February 2020 be received.

 

97.

Award of the Contract for Waste Transfer Station Facilities and Associated Services for East Staffordshire (REF IA1766) pdf icon PDF 250 KB

Cabinet Member for Commercial

Additional documents:

Minutes:

 

 

“As a county council was want to play our part in delivering a greener county and a greener country – and recycling and waste management can help us in these aspirations.

 

“This report will look at the procurement process for the award of the contact for waste transfer facilities in East Staffordshire.”

 

Mark Deaville, Cabinet Member for Commercial

 

Reasons for the Decision – To procure waste transfer facilities to which East Staffordshire Borough Council (ESBC) will deliver both General Waste and Recyclable Waste, and from where the waste will be transferred to various treatment facilities.

Decision That delegated authority be delegated to the Director for Economy, Infrastructure and Skills to:

 

(i) Run a procurement process for the value indicated in the report, including both Lot 1 and Lot 2: and

 

(ii) Agree, finalise, execute and enter into the contract for Lot 1 with the successful

bidder; and

 

(iii) In the event that ESBC elect not to dispose of their Recyclable Waste, to step into, execute and formally enter into the contract awarded under Lot 2, and manage and deal with any other direct or indirect implications arising from such a change initially between ESBC and the successful service provider.

 

98.

Award of the Provision and Installation of PVC-u Windows, Aluminium Doors and Ancillary Work - Non-Domestic Framework Agreement (REF IA1834) pdf icon PDF 221 KB

Cabinet Member for Commercial

 

Additional documents:

Minutes:

 

 

We continue to be committed to obtaining value for money for taxpayers, while ensuring good services for users.

 

This decision allows us to carry on that work as efficiently and flexibly as possible.”

 

Mark Deaville, Cabinet Member for Commercial

 

Reasons for the Decision – To procure a multi-provider Framework Agreement for the provision and installation of PVC-u Windows, aluminium doors and ancillary work to commence on 1 May 2020 or as soon as possible thereafter.

 

Decision (a) That the Council concludes its regulated procurement in line with the Public Contracts Regulations 2015 for the Framework Agreement for the Provision and Installation of PVC-U Windows, Aluminium Doors and Ancillary Work (Non-Domestic), in readiness for an agreement commencement of 1 May 2020 or as soon as possible thereafter.

 

(b) That, following the conclusion of the procurement, the Director of Corporate Services given delegated authority to approve;

 

(i) the Framework Agreement to be awarded and entered with the successful tenderers to the Framework Agreement;

(ii) all subsequent call-off contracts under the Framework Agreement to be awarded and entered into with the successful providers under this Framework Agreement;

(iii) any novation of the Framework Agreement and call-off contracts to new providers or variations to the terms of the Framework Agreement or call-off contracts, in accordance with the Public Contract Regulations 2015; and

(iv) the 1-year extension to the Framework Agreement in accordance with the terms of the Framework Agreement (if applicable).

 

99.

Award of the Planned and Reactive Maintenance and Minor Works Framework Agreement (REF IA1750) pdf icon PDF 218 KB

Cabinet Member for Commercial

 

Additional documents:

Minutes:

 

 

“Procuring services which deliver best value for council are at the core of the council’s commercial service.

 

“This report sets out plans to set up a new framework for maintenance and minor works from around May 2020.”

 

Mark Deaville, Cabinet Member for Commercial

 

Reasons for the Decision – To procure a multi-provider Framework Agreement split into 3 separate lots – minor works construction / mechanical heating services / electrical services to commence on 1 May 2020 or as soon as possible thereafter.

 

Decision (a) That the Council concludes its regulated procurement in line with the Public Contracts Regulations 2015 for the Framework Agreement for the Supply of Planned & Reactive Maintenance & Minor Works, in readiness for an agreement commencement of 1 May 2020;

 

(b) That, following the conclusion of the procurement, delegated authority be given to the Director of Corporate Services to approve:

 

(i) the Framework Agreement to be awarded and entered with the successful tenderers to the Framework Agreement;

(ii) all subsequent call-off contracts under the Framework Agreement to be awarded and entered into with the successful providers under this Framework Agreement;

(iii) any novation of the Framework Agreement and call-off contracts to new providers or variations to the terms of the Framework Agreement or call-off contracts, in accordance with the Public Contract Regulations 2015; and

(iv) the 1-year extension to the Framework Agreement in accordance with the terms of the Framework Agreement (if applicable).

 

100.

Award of the Furniture Framework Agreement (REF IA1774) pdf icon PDF 278 KB

Cabinet Member for Commercial

 

Additional documents:

Minutes:

 

 

“Getting the best value for taxpayers’ money is hugely important to this county council.

 

“By going through a robust procurement process we are able to ensure we do just this and still have a quality service provided.”

 

Mark Deaville, Cabinet Member for Commercial

 

Reasons for the Decision – To procure a multi-provider Framework Agreement split into 3 separate lots – Office Furniture/Educational Furniture/Library Furniture.

 

Decision –(a) That the Council concludes its regulated procurement in line with the Public Contract Regulations 2015 for the Furniture Framework Agreement for the provision of office, educational and library furniture.

 

(b) That, following the procurement process, the successful suppliers be appointed to the framework agreement for the period 1July 2020 to 30 June 2022 and that, dependent on the quality of their delivery (to be determined on or before June 2022), that one or both of the 12-month contract extensions be implemented to a final contract end date of 30June 2024.

 

(c) That following the procurement process, John Tradewell (Director of Corporate Services) be given Delegated Authority to approve the initial awards to the successful providers to the Framework, agree and execute the formal terms of the Furniture Framework Agreement, approve all subsequent awards of contracts and spends under this Framework and (if applicable) approve the 2 -year extensions to the Framework in its 3rd and 4th year up to the total value set out in the report and not exceeding that value in total over the entire period of the Furniture Framework Agreement.

 

101.

Award Approval for the Dynamic Purchasing System for the Provision of Local Service Transport within Staffordshire pdf icon PDF 371 KB

Cabinet Member for Highways and Transport

 

Additional documents:

Minutes:

 

 

“Ensuring we can procure local bus services that meet the needs of our residents and represent good value for taxpayers is really important. Using a new dynamic purchasing system will mean that the often complex procurement process is simplified, so we can respond to the needs of our residents and changes in the local bus service market quickly and efficiently. The system will also give us more flexibility, meaning we will be able to incorporate further changes like emissions standards in the future.”

 

Helen Fisher, Cabinet Member for Highways and Transport

 

Reasons for the Decision – To approve the arrangements for the contract award to Dynamic Purchasing System (DPS) for the provision of Local Service Transport within Staffordshire for the period 1 April 2020 to 31 March 2039.

 

Decision – That the County Council facilitates a DPS for the period of 1 April 2020 to 31 March 2039 to be able to procure Local Bus Services as and when required.

 

(NOTE: At present there is an annual budgeted spend of £1.2m on local bus services, of which £0.7m is from a Department for Transport grant. The latter is confirmed to the Council on an annual basis, so may change over the DPS period in line with any central government policy change. Section 106 funds may in addition be drawn down in line with those individual commitments. It is not envisaged that annual spend from S106 funds would exceed more than £0.8m albeit this is subject to variation).

 

102.

Future Model of Carers Services pdf icon PDF 519 KB

Deputy Leader and Cabinet Member for Health, Care and Wellbeing and Cabinet Member for Children and Young People.

 

 

Additional documents:

Minutes:

 

Photo of Cllr Alan White

 

 

 

 

 

“Around the county, thousands of people are providing unpaid care for their loved ones. For most carers, this experience is rewarding, however the responsibility for providing care can have a wide-ranging health, wellbeing and economic impact. By ensuring carers are able to access information, advice and guidance on the support available to them, we can ensure they can continue to care for their loved ones, while also taking care of themselves and their own wellbeing.”

 

 

Alan White, Deputy Leader and Cabinet Member for Health, Care and Wellbeing

 

 

“Carers make a tremendous contribution to their families, communities, workplace and society. But young carers can find it difficult to know where to go for help and support. We want to make sure that young carers can get the support they need, are able to meet and socialise with other young people in the same situation as them and, most importantly, are able take a break from their caring role. With our proposed future model of services for carers, we hope to ensure all carers can access the support they need, when they need it, to continue their caring role.”

 

 

Mark Sutton, Cabinet Member for Children and Young People

 

Reasons for the Decision – To consider options for the development of an integrated future model of carers services.

 

Decision – (a) That the future model of carers services, as detailed in the report, be approved.

 

(b) That the preferred option A for provision of carers services, as detailed in the report, be approved.

 

(c) That the commencement of a competitive tender process to procure the commissioned element of Option A, as detailed in the report, be approved.

 

(d) That approval for the contract to be awarded and entered in to with the successful provider(s), following the competitive tender process, be delegated to the Director for Health and Care and the Director for Families and Communities.

 

103.

Staffordshire Library Service 2020-2025 pdf icon PDF 684 KB

Cabinet Member for Communities

 

Additional documents:

Minutes:

 

 

The evolution in recent years of Staffordshire’s library service has been remarkable. While maintaining 43 libraries across the county, as well as two mobile services, hundreds of people have made a difference by volunteering at either our county council managed libraries, or the community managed ones.

 

Not only do our libraries provide the traditional service for all, but increasingly they are becoming community hubs; home to a variety of services helping people in many different ways.

 

These decisions will help us continue this success story into the next decade.”

 

Gill Heath, Cabinet Member for Communities

 

Reasons for the Decision – To consider an update on Staffordshire County Council’s library offer, and proposals for the future direction and strategy for Staffordshire’s Library Service 2020-2025.

 

Decision – (a) That the range of activity which takes place across Staffordshire Libraries and the value that this activity delivers within communities be noted.

 

(b) That the reviewed support package for the community managed library model which will enable the sustainability of the Community Managed Libraries and support their work within communities, be endorsed and agreed.

 

(c) That the key milestones, as detailed in paragraph 70 of the report, be agreed.

 

104.

HS2 - Trent Sow Parklands and Cannock Chase AONB Design and Environmental Enhancement Plan pdf icon PDF 216 KB

Cabinet Member for Economic Growth

 

Additional documents:

Minutes:

 

 

“We see ourselves as custodians of some the most fantastic landscape in the country, including the Trent Sow Parkland and of course Cannock Chase.

 

“From the outset we have worked hard to ensure the impact of HS2 on our countryside is mitigated as much as possible and will continue to do this now we have had confirmation that HS2 will now go ahead.

 

“This is an example of the successes we have secured to date after the county council, together with the National Trust and others, successfully petitioned for a review group to be established to input into the design and oversee a £1.5m enhancements spending pot as part of the delivery of the scheme.”

 

Mark Winnington, Cabinet Member for Economic Growth

 

 

Reasons for the Decision – To consider the geographical scope and functions of the Trent-Sow Parklands and Cannock Chase AONB HS2 Group, its achievements to date and the completion of its first key piece of work: the Design Guide for HS2 Part 1 – Design Principles.

 

Decision – (a) That the work to date in petitioning to secure the creation of the Review

Group, as described in the report, be noted.

 

(b) That the design principles developed to help mitigate the impacts of HS2 on protected landscapes in the project area be noted and endorsed.

 

105.

Integrated Performance Report 2019/20 - Quarter 3 pdf icon PDF 686 KB

Leader of the Council and Cabinet Member for Finance

Additional documents:

Minutes:

 

Philip Atkins

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

We have demonstrated our commitment to growing our economy, ensuring people can lead healthy and independent lives and supporting vulnerable residents throughout the last quarter.

 

To help address the growing demand for residential and nursing care we took the decision to invest £1.2million in a new facility in Burton. Our Warm Homes Fund has gone from strength to strength since its launch last summer, enabling eligible families to get connected to gas and have central heating systems fitted.

 

The need for children’s social care continues to increase and we are now investing £8.1 million in this area to recruit more frontline staff, focusing on preventative measures to keep children out of the care system. In April we launch the Together4Children adoption agency. This is a joint initiative with Stoke-on-Trent, Telford and Wrekin and Shropshire councils, meaning we can share information on children and prospective parents.

 

Staffordshire’s economic growth programme created or protected nearly 10,000 jobs and delivered 2,390 houses up to December 2019. We saw a rise in apprenticeship starts over the last financial year while average wages in the county have increased. Major projects such as the Lichfield southern bypass and Stafford western access route will really pick up pace in 2020 and we will be supporting the LEP in delivering our Local Industrial Strategy.

 

We have worked hard to strengthen closer collaborative working with our district and borough partners – setting up formal and structured strategic plans to enable us to deliver on our priorities together. These district, borough and town deals are already making a difference to communities and businesses and we anticipate significant progress in 2020.

 

It is encouraging that we have near full employment in Staffordshire, however our efforts remain on securing better skilled, better paid jobs for our residents. This ensures Staffordshire remains a leading location to live, work and invest.”

 

Philip Atkins OBE, Leader of the Council

 

“We are continuing to ensure that county council finances are managed carefully and effectively. The forecast outturn for quarter three shows an overspend of £4.4 million, accounting for just under one per cent of the council’s overall budget.

 

Cost pressures resulting from children’s care services have grown as the number of looked after children has increased, in addition to the demands placed on us from adult social care.

 

Our saving and efficiency drive continues across county council operations whilst ensuring ongoing support for our more vulnerable residents. We always aim to achieve the best value for money for our residents wherever spending is necessary.”

 

Mike Sutherland, Cabinet Member for Finance

 

Reasons for the Decision – To consider an overview of the County Council’s progress, performance and financial position in delivering against the Strategic Plan and Delivery Plan.

 

Decision – That the report be received.

 

106.

Decisions taken by Cabinet Members under Delegated Powers pdf icon PDF 190 KB

Additional documents:

Minutes:

Decision – That the following decisions taken by Cabinet Members under delegated powers be noted:

 

Cabinet Member

Decision

Cabinet Member for Learning and Employability

In approving that Staffordshire County Council undertakes a public consultation on the proposed expansion of Coton Green Primary School, Tamworth

Cabinet Member for Children and Young People

In approving the award of the contract (and subsequent mobilisation and service commencement from the 1 April 2020) for the children and young people’s emotional health and wellbeing provision.

Cabinet Member for Economic Growth

In approving formalising working arrangements with London and Continental Railways and Stafford Borough Council by the signing of a Collaboration Agreement (also including Network Rail) and associated Task Agreement between the parties to progress the Stafford Station Gateway Project.

Leader of the Council

In approving the acceptance of the offer from Lidl in respect of the sale of land at Power Station Road, Rugeley.

 

 

107.

Forward Plan of Key Decisions pdf icon PDF 247 KB

Additional documents:

Minutes:

 

The Forward Plan of Key Decisions for the period 18 March to 15 July 2020, which detailed the following issues, was approved:

 

Subject Matter

Contact

Contract for the Managed Services for the Provision of Temporary & Interim Human Resources

Name: Sarah Getley

Tel: (01785) 854265

Staffordshire Autism Joint Implementation

Plan 2020-2023

Name: Andrew Jepps

Tel: (01785) 278557

Award of the Construction Projects Framework Agreement (REF IA1585

Name: Ian Turner

Tel: (01785) 277228

Integrated Performance Report 2019/20 - Quarter 4

Name: Andrew Donaldson/

Rob Salmon

Tel: (01785) 276354/ 278399

Expansion of Coton Green Primary School, Tamworth

Name: Andrew MarsdenTel: (01785) 278787

 

Construction Contract Award: i54 Western Extension - Phase 2

Name: James Bailey

Tel: (01785) 276591

Children’s and Families (including SEND) System Transformation

Name: Janene Cox

Tel: (01785) 278368

Schools Capital Programme 2020-21

Name: Ian Turner

Tel: (01785) 277228

Executive Responses to All Party Working Groups Recommendations on Isolation and Aspiration

Name: Andrew Donaldson

Tel: (01785) 278399

Highways and Transport Capital Programme 2020/21

Name: James Bailey

Tel: (01785) 276591

South Staffordshire Growth Agreement - Project Update

Name: Anthony Hodge

North Staffordshire Ministerial Direction for Nitrogen Dioxide - Project Update

Name: Clive Thomson

Tel: (01785) 276522

Waste Disposal Arrangements in the North of Staffordshire from 2025

Name: Clive Thomson

Tel: (01785) 276522

Mitigation Plans for Cannock Chase Special Area of Conservation

Name: Janene Cox

Tel: (01785) 278368

Nexxus Trading Services Limited - Annual Report 2019/2020

Name: Dr Richard Harling

Tel: (01785) 278700

 

108.

Exclusion of the Public

The Chairman to move:-

 

“That the public be excluded from the meeting for the following items of business which involve the likely disclosure of exempt information as defined in the paragraphs of Part 1 of Schedule 12A (as amended) of Local Government Act 1972 indicated below”.

 

 

PART TWO

(All reports in this section are exempt)

Additional documents:

Minutes:

Decision That the public be excluded from the meeting for the following items of business which involve the likely disclosure of exempt information as defined in the paragraphs of Part 1 of Schedule 12A (as amended) of Local Government Act 1972 indicated below.

 

109.

Greenwood House, Burntwood

(Exemption paragraph 3)

 

Cabinet Member for Commercial

 

Minutes:

(Exemption paragraph 3)

 

Reasons for the Decision – To consider entering into a construction contract for a new health facility at the former Greenwood House site in Burntwood, subject to confirmation from NHS England that they will underwrite the Council’s expenditure.

 

Decision – That the recommendations contained in the report be approved.

 

Note by Clerk:  The Cabinet, at their meeting on 18 July 2018, resolved as follows:

 

(a) That the redevelopment of the council-owned Greenwood House site in Burntwood to provide a new purpose-built health centre, with adjoining pharmacy unit and associated parking, through a long term lease; the terms of which be delegated to the Property Sub Committee for approval, be agreed.