Decision details

Award Approval for the Dynamic Purchasing System for the Provision of Local Service Transport within Staffordshire

Decision Maker: Cabinet

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


The client department Economy Infrastructure and Skills (EI&S) Unit wishes to commission a large number of providers to supply Transport services across the Staffordshire region in PSV (Public Service Vehicles) to enable the people of Staffordshire to reach a township or marketplace.

The current transport provision is via an Open EU Tender Process, this is complex and lengthy and limits our ability to respond quickly.

Staffordshire County Council currently work with approximately 178 Operators providing local transportation across Staffordshire on (Public Service Vehicle Licences).

The county council has a budget of £1.2 million per annum to provide bus services that supplement the commercial Local Bus network. In addition a number of significant developments are coming forward with Section 106 Contributions attached to support the provision of new bus services. Implementation of a DPS will enable the council to procure all of its Local Service requirement in an efficient and responsive manner.

Establishing a DPS does not commit the council to any expenditure as this only occurs when tenders are issued under the DPS and authorised by the relevant Budget Holder in line with the scheme of delegation.

Period of the DPS – 01.04.2020 until 31.03.2039




“Ensuring we can procure local bus services that meet the needs of our residents and represent good value for taxpayers is really important. Using a new dynamic purchasing system will mean that the often complex procurement process is simplified, so we can respond to the needs of our residents and changes in the local bus service market quickly and efficiently. The system will also give us more flexibility, meaning we will be able to incorporate further changes like emissions standards in the future.”


Helen Fisher, Cabinet Member for Highways and Transport


Reasons for the Decision – To approve the arrangements for the contract award to Dynamic Purchasing System (DPS) for the provision of Local Service Transport within Staffordshire for the period 1 April 2020 to 31 March 2039.


Decision – That the County Council facilitates a DPS for the period of 1 April 2020 to 31 March 2039 to be able to procure Local Bus Services as and when required.


(NOTE: At present there is an annual budgeted spend of £1.2m on local bus services, of which £0.7m is from a Department for Transport grant. The latter is confirmed to the Council on an annual basis, so may change over the DPS period in line with any central government policy change. Section 106 funds may in addition be drawn down in line with those individual commitments. It is not envisaged that annual spend from S106 funds would exceed more than £0.8m albeit this is subject to variation).


Report author: Dominic Davidson

Publication date: 20/02/2020

Date of decision: 19/02/2020

Decided at meeting: 19/02/2020 - Cabinet

Effective from: 26/02/2020

Accompanying Documents: