Decision details

Award of the Furniture Framework Agreement (REF IA1774)

Decision Maker: Cabinet

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

Staffordshire County Council are to procure a multi-provider Framework Agreement split into 3 separate lots – Office Furniture/Educational Furniture/Library Furniture. This framework is a recurrent procurement procured every 3 years with a commencement of the 1st July 2020 to pro vide continuity with the end of the existing Frameworks. The term of the new Framework will be for 2 years (with a further option to extend by 2 x 1 year periods). Strategic Property anticipate that the Staffordshire County Council spend over the 4 year term will be approximately £6 million. This is split over the 3 distinct lots as follows : Office Furniture £2 million, Educational Furniture £3.5 million and Library Furniture £1 million. The value takes account for both flexibility in the Council spend and an allowance for other public sector partners to use the Framework. Cabinet decision sought to approve a delegated decision for the initial appointments to the framework and any relevant call-off contract awards thereafter.

Decisions:

 

 

“Getting the best value for taxpayers’ money is hugely important to this county council.

 

“By going through a robust procurement process we are able to ensure we do just this and still have a quality service provided.”

 

Mark Deaville, Cabinet Member for Commercial

 

Reasons for the Decision – To procure a multi-provider Framework Agreement split into 3 separate lots – Office Furniture/Educational Furniture/Library Furniture.

 

Decision –(a) That the Council concludes its regulated procurement in line with the Public Contract Regulations 2015 for the Furniture Framework Agreement for the provision of office, educational and library furniture.

 

(b) That, following the procurement process, the successful suppliers be appointed to the framework agreement for the period 1July 2020 to 30 June 2022 and that, dependent on the quality of their delivery (to be determined on or before June 2022), that one or both of the 12-month contract extensions be implemented to a final contract end date of 30June 2024.

 

(c) That following the procurement process, John Tradewell (Director of Corporate Services) be given Delegated Authority to approve the initial awards to the successful providers to the Framework, agree and execute the formal terms of the Furniture Framework Agreement, approve all subsequent awards of contracts and spends under this Framework and (if applicable) approve the 2 -year extensions to the Framework in its 3rd and 4th year up to the total value set out in the report and not exceeding that value in total over the entire period of the Furniture Framework Agreement.

 

Report author: Stuart Lane

Publication date: 20/02/2020

Date of decision: 19/02/2020

Decided at meeting: 19/02/2020 - Cabinet

Effective from: 26/02/2020

Accompanying Documents: