Decision Maker: Cabinet
Decision status: Recommendations Approved
Is Key decision?: Yes
Is subject to call in?: Yes
This Procurement is for a Call-Off Agreement
from the ICT VAR Framework Agreement administered by Mint LLP
between the appointed supplier and the Authority, to supply ICT
Supplies and Services on a call-off basis, as and when
“As a county council we are committed to getting the best services delivered at the best value for Staffordshire taxpayers.
The procurement of a contract will give us both flexibility and rigour for the ICT Hardware and Software when needed.”
Mark Deaville, Cabinet Member for Commercial Matters
Reasons for the Decision – To consider granting approval to proceed with the award of a Call-Off Contract for the Supply of ICT Hardware and Software Services from the ICT VAR Framework Agreement and to secure approval for the Director of Corporate Services to be given delegated authority to approve the award of the Contract for a period of 3 years starting 20 September 2021 to 19 September 2024 with the option to extend by 2 x 12- month periods.
Decision –(a) That Staffordshire County Council (the “Council”) concludes its regulated procurement in line with the Public Contract Regulations 2015 (the “Regulations”) for the Contract.
(b) That, following the procurement process, the successful supplier be awarded the Contract for the period 20 September 2021 to 19 September 2024 and that, dependent on the quality of their delivery, the 12-month service extensions be implemented to a final contract end date of 19 September 2026.
(c) That the Director of Corporate Services be given delegated authority to:
i. Approve the initial award of the successful supplier to The Contract and authorise the Council entering into the Contract with the successful supplier;
ii. Approve all subsequent purchases under The Contract and authorise the Council to make further purchases under The Contract; and (if applicable) approve the 2-year extension to The Contract in its 3rd year.
iii. (If applicable) approve the 2-year extension to The Contract in its 3rd year.
Report author: Paul Taylor-Grime
Publication date: 16/09/2021
Date of decision: 15/09/2021
Decided at meeting: 15/09/2021 - Cabinet
Effective from: 22/09/2021